In the hiring process, employers might incorporate a Washington background check to delve deeper into a candidate’s background beyond what’s listed in their application or resume. Various types of background screenings exist, encompassing criminal history, verification of employment and education, and examination of driving records. Regardless of the specific pre-employment search conducted, it’s imperative for employers to adhere to federal, state, and local regulations.

Employers utilize Washington background checks to assess a candidate’s suitability for a position during the hiring phase. They have the option to conduct screenings internally or enlist the services of a reputable consumer reporting agency (CRA). This guide outlines the specifics of conducting a Washington state background check for employment, detailing its components, procedures, and the relevant federal, state, and local regulations that may be applicable.

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What Is A Washington Background Check?

Employers in Washington may utilize state background checks as a screening mechanism to make well-informed hiring decisions prior to bringing on board candidates or volunteers. This process typically entails scrutinizing information sourced from various public records to corroborate details provided by a candidate and gather additional pertinent information when necessary.

Washington employers have several options for conducting different types of background checks during pre-employment screenings, which can offer valuable insights into a candidate’s background. The nature of screenings may vary depending on the position, encompassing checks on criminal history, driving records, or verification of employment and education. Additionally, Washington employers might employ state background checks for ongoing or periodic employee screenings.

Common Washington Background Checks

Employers in Washington have access to various background check options, ranging from criminal and motor vehicle history to credit assessments and education and employment verification.

WASHINGTON BACKGROUND CHECK FOR EMPLOYMENT

Employment screening in Washington encompasses multiple types of checks, such as:

  • Examining criminal history to identify any past felony or misdemeanor convictions.
  • Verifying employment history to authenticate previous employers, job positions, and employment durations.
  • Validating educational credentials to confirm attendance dates, degrees obtained, and graduation details.
  • Reviewing motor vehicle records to assess an applicant’s driving record, including license validity, traffic violations, and DUI incidents.
  • Conducting credit evaluations to analyze an applicant’s credit history, covering payment records, bankruptcy filings, and outstanding debts (as permitted by Washington state regulations).
  • Performing drug tests to detect the presence of controlled substances, including both prescription and illicit drugs.

WASHINGTON STATE CRIMINAL BACKGROUND CHECK

Employers in Washington State can utilize a criminal background check to aid in their decision-making process regarding a candidate’s suitability for a position. Such checks vary in scope and may encompass federal, state, and county databases to uncover any criminal records. These findings might encompass a spectrum of criminal activities, including both felony and misdemeanor convictions, as well as ongoing legal proceedings for criminal offenses. Additionally, records of arrests pending prosecution could be included.

However, within Washington State, employers must adhere to ban-the-box laws and other applicable federal, state, and local regulations when utilizing criminal background reports to inform hiring decisions. (Refer to the sections “Washington State Background Check Laws” and “County Resources” below for more information.)

WASHINGTON STATE PATROL BACKGROUND CHECK

The Washington State Patrol conducts background checks via the state’s law enforcement agency, gathering fingerprint-based criminal history records alongside data sourced from Washington courts and law enforcement entities. Within the Washington State Identification System (WASIS), criminal records remain archived until an individual reaches 120 years of age.

Certified criminal justice agencies have the authority to request access to criminal records. Additionally, limited information regarding convictions and recent arrests, pending dispositions less than one year old, is available to the public. Access is also granted to details concerning registered sex offenders or kidnappers. Requests for such information can be made online, via mail, or in person.

WASHINGTON STATE DRUG TESTING

Drug screening tests are conducted to detect both prescription and illicit drugs, serving to uphold company policies and obligations for maintaining a drug-free workplace, thereby ensuring safety. In Washington state, employers reserve the right to mandate drug testing for potential hires, and existing staff members may also undergo such screening under specific conditions. These conditions encompass situations where the employer suspects impairment due to substance use, or when an accident or incident has transpired. Additionally, in Washington, certain positions such as those involving security on state premises or public safety, roles entailing medication dispensation, or positions requiring firearm usage may necessitate drug testing for employees.

How Long Does A Background Check Take In Washington State?

The turnaround time for a Washington background check can fluctuate depending on the nature of the reports requested and the entity conducting the screening. For instance, a Washington State Patrol background check can be initiated online via Washington Access to Criminal History (WATCH), providing immediate access to results. However, it’s important to note that this search is confined to records within the state of Washington and does not encompass federal criminal records or records from other states at the state or county level.

Employers seeking expedited turnaround times, comprehensive and legally-compliant results, and a streamlined process may opt to collaborate with a reputable Consumer Reporting Agency (CRA) such as Rapid Hire Solutions for background screenings.

Rapid Hire Solutions boasts access to diverse databases and public records, as well as established relationships with courthouses nationwide. These resources facilitate swift turnaround times and ensure thorough results for background checks.

Employers in Washington state utilize background checks as a screening mechanism to facilitate informed hiring decisions before bringing candidates or volunteers onboard. This process typically entails examining various public records to corroborate candidate-provided information and gather supplementary details as necessary.

During pre-employment screenings, Washington employers have the option to conduct various types of background checks tailored to the specific role, offering valuable insights into a candidate’s background. These screenings may encompass evaluations of criminal history, driving records, or confirmation of employment and educational credentials. Moreover, Washington employers may utilize background checks for ongoing or periodic employee screenings throughout the course of employment.

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Washington State Background Check Laws

Employers conducting background checks in Washington state must adhere to federal, state, and local regulations, including ban-the-box and fair hiring laws, which vary depending on the county and city. These regulations aim to safeguard candidates from bias and discrimination that may arise from information uncovered during criminal background checks.

Understanding Washington state’s background check laws is crucial.

BAN-THE-BOX LAW

The Washington Fair Chance Act applies to all employers in the state, whether public or private, requiring them to delay inquiries into an applicant’s criminal history until they are deemed “otherwise qualified.” Additionally, various counties and cities have their own ban-the-box ordinances. Further details are available.

USE OF ARREST INFORMATION

Employers in Washington must adhere to guidelines set by the Human Rights Commission, which prohibit the use of non-conviction arrest records in hiring decisions. However, pending cases and convictions can be considered. More information is accessible.

CREDIT REPORT LAW

RCW 19.182.020 generally restricts employers from requesting credit reports from candidates. Exceptions exist if the information directly relates to job requirements or if mandated by federal or state law. Further details are provided.

SOCIAL MEDIA LAW

RCW 49.44.200 safeguards certain aspects of individuals’ social media presence. It prohibits employers from demanding personal login credentials or accessing social media accounts in their presence. Employers are also barred from requesting changes to privacy settings or seeking to be added as contacts, except in specific circumstances related to employee conduct on social media.

FAIR CREDIT REPORTING ACT (FCRA)

Employers in Washington using background check reports from Consumer Reporting Agencies (CRAs) must adhere to federal FCRA requirements. These include disclosing intent to conduct a background check, obtaining written consent, and following the adverse action process if adverse information is discovered.

For clarity on Washington state background check laws, employers may consider seeking advice from legal counsel and adhering to the most stringent regulations to mitigate potential risks.

County Resources

To delve into ban-the-box laws and public records in select major counties of Washington, explore the following resources:

BENTON COUNTY

Situated in south-central Washington, Benton County boasts a population exceeding 200,000. Its strategic location, within a short driving distance of major urban hubs like Seattle, Portland, Boise, and Spokane, makes it a sought-after destination for various events including festivals, agritourism, conferences, and sports activities. Over a third of the county comprises public lands managed jointly by state and federal authorities, featuring protected wildlife habitats, parklands, open areas, and restricted sites associated with “nuclear tourism.” Additionally, the county hosts several educational institutions and museums.

Public Information & Records:

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CLARK COUNTY

Clark County, Washington, with a population exceeding half a million, stands as the state’s oldest and one of its most populous counties. It honors William Clark, renowned for his role in the historic Lewis and Clark Expedition. The county encompasses both urban and rural landscapes, attracting tourists with offerings such as outdoor pursuits, scenic drives along the Lewis and Clark Trail, historical sites, museums, and cultural events. Notable educational institutions include Washington State University Vancouver, the Washington State School for the Blind, and the Washington State School for the Deaf.

Public Information & Records:

KING COUNTY

King County, boasting a population surpassing two million, houses Seattle, Washington’s most populous city. It’s also home to two federally recognized tribes, the Muckleshoot Indian Tribe and Snoqualmie Indian Tribe. The county’s diverse landscape features lakes, rivers, mountains, beaches, islands, national forests, and historic parks. Prominent attractions include the Space Needle and Pike Place Fish Market, alongside numerous historical and cultural sites.

Public Information & Records:

A ban-the-box law applies to both public and private sector employers for the city of Seattle.

KITSAP COUNTY

With a population exceeding 275,000, Kitsap County in Washington offers over 250 miles of shoreline along the Puget Sound. Notable destinations like Kitsap Peninsula and Bainbridge Island are popular for their proximity to Seattle and abundance of breweries, wineries, historical landmarks, and outdoor activities. The county also features botanical gardens, museums, and casinos.

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PIERCE COUNTY

Pierce County, Washington, home to nearly a million residents, ranks as the state’s second most populous county. Its diverse landscape includes Mount Rainier, the highest natural point in Washington, and a nationally protected park, forest, and wildlife refuge. The county boasts a thriving arts community and a rich agricultural heritage, notably producing about half of the rhubarb in the United States.

Public Information & Records:

Ban-the-box laws apply to public sector employers for Pierce County and the city of Tacoma.

SNOHOMISH COUNTY

Ranked as the third most populous county in Washington, Snohomish County is part of the Seattle metropolitan area. The majority of its residents reside in the western region, facing Puget Sound. The county comprises nearly 70 percent forestland, while the eastern portion is adorned with the Cascade Range of the Mount Baker-Snoqualmie National Forest. Aerospace stands as its primary industry, with Boeing Commercial Airplanes serving as its flagship alongside numerous other aerospace manufacturers.

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SPOKANE COUNTY

Situated in eastern Washington, Spokane County accommodates over 539,000 inhabitants, with Spokane being its largest city and county seat. The county flaunts diverse geography, featuring rivers, lakes, and mountains, along with state parks, a conservation area, and federally protected wildlife refuge. Fairchild Air Force Base stands as its largest employer, complemented by sectors like government, higher education, medical services, retail trade, and finance.

Public Information & Records:

Ban-the box laws apply to public and private sector employees in Spokane County and the city of Spokane.

THURSTON COUNTY

Positioned in western Washington at the southern fringe of Puget Sound, Thurston County shelters nearly 300,000 individuals, with the city of Olympia serving as its county seat and state capital. Situated within proximity to Seattle and Portland, the county has transitioned from its historical reliance on lumber and mining to a contemporary landscape dominated by state, federal, and local government institutions. Its cultural vibrancy is evident through its thriving arts and music scene, complemented by breweries, local farms, and outdoor recreational opportunities.

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WHATCOM COUNTY

Nestled in the northwestern corner of Washington, Whatcom County is home to over 225,000 residents and boasts a flourishing agricultural sector, notably contributing to 80 percent of the nation’s raspberry consumption. Historically recognized for coal mines, logging, and canneries, the county’s economy benefits from its proximity to Canada, with several official border crossings enhancing economic activity. Noteworthy are its abundance of state and national protected areas, universities, and colleges.

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YAKIMA COUNTY

With a population exceeding 250,000, Yakima County resides in south central Washington state, ensconced by mountains and renowned for its unpredictable weather patterns. The county’s agricultural prowess is evidenced by its contribution of over 40 percent of Washington’s wine production, facilitated by favorable growing conditions across its wine regions. It also excels in hop and beer production alongside various agricultural endeavors, fostering a robust tourism industry centered around arts, culture, and outdoor activities.

Public Information & Records

Get A Washington Background Check With Rapid Hire Solutions

Utilizing the services of a reputable Consumer Reporting Agency (CRA) such as Rapid Hire Solutions can greatly streamline the background check procedure for Washington employers. Partnering with a trusted CRA not only ensures more precise reports and faster turnaround times but also facilitates navigating legal compliance across federal, state, and local levels.

Rapid Hire Solutions provides over 100 screening options via its user-friendly online platform, equipped with automated workflows for enhanced efficiency. Additionally, our dedicated FCRA-trained support team is on hand to offer assistance at every stage of the background check process. Whether you’re ready to begin or require further guidance, reach out to our sales team today to explore how integrating Washington background checks can optimize your screening protocols.

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